Minutes from Fundraising Committee Meeting on Wednesday 8th June 2011 in the Scout Hut
Total Funds: £354.69 (+ £250 Grant for Beavers)
(Kitty of £50 has been returned to bank account as there are no events taking place which need a float until later in the year).
Present: Jim Nicolson, Alicia Mulligan, Paul Mulligan, Claire Rothwell
Apologies from Karen Haslam, Anthony Wilkinson, Jade Blackledge, Becky Edmondson and James Rothwell
Upcoming Events between June and July 2011:
Gift Aid-Claire has put in the claim for Gift Aid – the total claim is £1160.75 and usually takes about 4 weeks to come through. The sponsor forms for the sponsored bike ride have a gift aid option on, so we will be potentially able to claim Gift Aid on the money raised by the bike ride and any other sponsored events we hold.
Grant for Tents from Lancashire County Council –Sam Leonard and Paul Mulligan have completed the application form to request a grant from Lancashire County Council for £600 to purchase new 4 man tents which would be suitable for the use of the cubs and scouts. Sam is chasing up.
Grant from Hyndburn Borough Council- this grant has not yet been received. The grants have apparently been put on hold since the change of council leadership, but as this one had already been agreed, we are assured it will still go ahead and expect £100 from it. Anthony and David have signed the acceptance slip for the grant and returned to HBC, so we should hear about it soon.
Saturday 14th May 2011 - Chocolate Tombola at the Plant Sale/ Car Boot Sale at All Saints – raised £74.09 after costs. We had a disappointing response to requests for chocolate and bottles, so had to buy quite a lot, which reduced the profit. Also did the Altham car boot sale and raised a further £45.40.
18th June 2011 - Sponsored Bike Ride along the Canal to Blackburn and Burnley
This event will take now take place on Saturday 18th June and will involve a 20 mile cycle ride organised by Paul, David Gerrard and Jim Nicholson. The bike ride was discussed in great detail.
100 Club
The letters have gone out and 23 numbers have been sold which makes the 100 club feasible. The first draw will take place at the AGM on Monday 13th June.
The winners were:
1st Prize number 7 Hilary Alexander £5.75
2nd Prize number 18 Paul Burrows £3.45
3rd Prize number 21 M. Jackson £2.30
Freemasons – All Saints Beavers have received a donation of £250 for play equipment. Claire is to write a letter of thanks and inform the local newspaper as requested by the donor.
Events from September 2011 onwards:
Bag Packing at ASDA / Tesco/ Morrison’s –
Claire has had a reply from ASDA who gave us a date in July, but this was not suitable for the Scouts as they had another event that weekend so we have asked for a date in September. Claire is to chase this up.
Fun Day at Hyndburn Athletic Club
The Fun Run has been confirmed and is to be held on Friday 30th September 2011 at Hyndburn Athletic Club between 6.30pm-8.30pm and will be open to all the sections. We discussed whether to make this a fundraising event or hold as a group event without charge.
Scout Cook Book
The Young Leaders would like to take an active role in this and said that they would look into getting the cookbooks bound by a contact they have through school. We would be looking at an A5 size of cookbook which we could sell to parents and friends at Christmas time. After looking into costs, Alicia found it was going to be costly, so we might do it on a small scale just through Beavers to see how it sells.
Asking parents if they have any contacts
A suggestion was made that we should ask parents of the group whether they have any useful contacts which might lead the way to a donation. Do any parents work for banks which match funding or offer community grants? Can anyone get us a donation of a box of chocolates, a ream of paper, case of wine, cinema tickets, ten pin bowling tickets or even a meal for two?
Raffle
We decided it would be better to take our time to try and accumulate some good prizes by asking companies to donate and hold a raffle towards the end of the year. We will get raffle tickets printed out and send home £5 worth with each child with a decent prize for the person who sells the most such as a pair of cinema or bowling tickets. A brand new bicycle has already been donated. Becky has spoken to Accrington Stanley and they have said that they will sign a football if we purchase it at a cost of £10 or a shirt purchased at £40. James has written to Burnley FC but they have replied that they are unable to help.
Orienteering –Young Leaders are going to look into this possibly to do around Woodlands.
Suggestions for Next Year’s Events
Grants
Local companies and associations often give out grants including: -
Local Council, Rotary, Lions, Inner Wheel, Ladies Circle, Tangent, 41 Club, Foresters, the Range, Blackburn
Rather than trying to get money from grants just for the sake of having money, we decided that we would leave these possible sources of funding until we required something specific such as new tents, scout hut improvements etc.
Children In Need – we may be able to get a grant if we could show that it would allow a child to join in who otherwise might not be able to participate in Scouting
National Lottery Heritage Fund – again this is to be left until we require a major cash injection such as improvements to the scout hut.
Tesco – Tesco have a Community Fund, so it would be worth writing to them.
Other companies to consider included - Co-op / Morrison’s/ASDA
(In the past we have had donations from Yorkshire Bank, Wilkinson’s, Thwaites and TNT)
It was decided that we should apply for grants if we have a specific requirement such as buying new tents or extending the scout hut for example. We also discussed that we should ask each section for a wish list, so that we know what is required and then possibly apply for grants tailored to the specific section. This is assuming we have covered the annual running costs of the group, such as insurance, leader’s capitation (insurance), scout hut running costs etc.
Date of Next Meeting Wednesday 13 July 2011 in the Scout Hut at 7.30pm
Minutes from Fundraising Committee Meeting on Wednesday 11th May 2011 in the Scout Hut
Total Funds: £235
Kitty of £50 is being kept aside for setting up future events
Present: Karen Haslam, James Rothwell, Alicia Mulligan, Becky Edmondson, Paul Mulligan, Claire Rothwell
Upcoming Events between May and July 2011:
Gift Aid- All the Gift Aid information is in and is awaiting Claire making the claim.
Grant for Tents from Lancashire County Council –Sam Leonard and Paul Mulligan have completed the application form to request a grant from Lancashire County Council for £600 to purchase new 4 man tents which would be suitable for the use of the cubs and scouts.
Grant from Hyndburn Borough Council- this grant has not yet been received.
Saturday 14th May 2011 - Chocolate Tombola at the Plant Sale/ Car Boot Sale at All Saints
We have not received many donations of chocolate and bottles, so have had to buy some to be able to run the stall.
18th June 2011 - Sponsored Bike Ride along the Canal to Blackburn and Burnley
This event will take now take place on Saturday 18th June and will involve a 20 mile cycle ride organised by Paul, David Gerrard and Jim Nicholson. The route is confirmed and final details will be confirmed by letter in early June once all the permission slips have been received from those taking part. The Young Leaders suggested that some of the money they raise could be put towards the costs they have incurred buying uniforms etc. We currently have 4 Young Leaders, 4 Scouts and 10 Cubs taking part.
July 10th – Car wash
The car wash has been put on hold because when Paul asked the Headmaster for permission, he had consulted with the vicar and the answer came back as a no, because he did not want the church service to be disturbed by the car wash.
100 Clubs
The letters have gone out and a viable number have been returned to make the 100 club feasible. The first draw will take place at the AGM on Monday 13th June.
Freemasons – Claire has written asking for a donation towards play equipment.
Events from September 2011 onwards:
Bag Packing at ASDA / Tesco/ Morrison’s –
Claire has had a reply from ASDA who gave us a date in July, but this was not suitable for the Scouts as they had another event that weekend so we have asked for a date in September. Claire is to chase this up.
Fun Day at Hyndburn Athletic Club
The Fun Run has been confirmed and is to be held on Friday 30th September 2011 at Hyndburn Athletic Club between 6.30pm-8.30pm and will be open to all the sections.
Scout Cook Book
The Young Leaders would like to take an active role in this and said that they would look into getting the cookbooks bound by a contact they have through school. We would be looking at an A5 size of cookbook which we could sell to parents and friends at Christmas time. The costs would need to be kept low, but it was felt reasonable to ask the children each to bring a favourite recipe and then put them all together in a small booklet. We could either ask a printing firm if they would be willing to give us a discount on printing or ask for donations of reams of paper from local companies or print the books ourselves.
Asking parents if they have any contacts
A suggestion was made that we should ask parents of the group whether they have any useful contacts which might lead the way to a donation. Do any parents work for banks which match funding or offer community grants? Can anyone get us a donation of a box of chocolates, a ream of paper, case of wine, cinema tickets, ten pin bowling tickets or even a meal for two?
Raffle
We decided it would be better to take our time to try and accumulate some good prizes by asking companies to donate and hold a raffle towards the end of the year. We will get raffle tickets printed out and send home £5 worth with each child with a decent prize for the person who sells the most such as a pair of cinema or bowling tickets. A brand new bicycle has already been donated. Becky has spoken to Accrington Stanley and they have said that they will sign a football if we purchase it at a cost of £10 or a shirt purchased at £40. James has written to Burnley FC but they have replied that they are unable to help.
Orienteering –Young Leaders are going to look into this possibly to do around Woodlands.
Suggestions for Next Year’s Events
Grants
Local companies and associations often give out grants including: -
The Range, Blackburn (Pot of funding starts in December)
Local Council, Rotary, Lions, Inner Wheel, Ladies Circle, Tangent, Round Table, 41 Club, Foresters: Paul to look into, but said that there is no longer a Round Table group in Accrington.
Cadburys Community Fund: Paul has looked into this, but grants were available only to charities in close proximity to Cadburys factory, so we were not eligible to apply.
Children In Need – we may be able to get a grant if we could show that it would allow a child to join in who otherwise might not be able to participate in Scouting
National Lottery Heritage Fund
Tesco – Tesco have a Community Fund, so it would be worth writing to them.
Other companies to consider included - Co-op / Morrison’s/ASDA
(In the past we have had donations from Yorkshire Bank, Wilkinson’s, Thwaites and TNT)
It was decided that we should apply for grants if we have a specific requirement such as buying new tents or extending the scout hut for example. We also discussed that we should ask each section for a wish list, so that we know what is required and then possibly apply for grants tailored to the specific section. This is assuming we have covered the annual running costs of the group, such as insurance, leader’s capitation (insurance), scout hut running costs etc.
Date of Next Meeting Wednesday 8th June 2011 in the Scout Hut at 7.30pm
Minutes from Fundraising Committee Meeting on Wednesday 6th April 2011 in the Scout Hut
Total Funds: £235
Kitty of £50 is being kept aside for setting up future events
Present: Karen Haslam, James Rothwell, Jade Blackledge, Alicia Mulligan, Becky Edmondson, Paul Mulligan, Anthony Wilkinson, Claire Rothwell
Recent Fundraising Events which have taken place:
Cub & Beaver Disco 2nd April 2011
The disco went well and raised £52 after costs of £23 for drinks, sweets and prizes had been purchased.
Easter Egg Raffle
Easter Eggs were donated by Janet Storey, Jennet Storey, Claire, Tesco, and ASDA. The raffle was an overwhelming success with a total of £183 being raised.
The winners were:
| Baileys Egg –Eddie from the Church Choir | Snickers Hamper – Mr Hardwick |
| Large Hamper – Mr H Norman | Kit Kat Hamper - Gail Haworth |
| Mini Egg Hamper – Rebekah Hinchcliffe | Creme Egg – Anna Carney |
| Mars Hamper – Susan McKillop | Rolo Egg – Mr Mitchell |
| Caramel Hamper – Mrs Usher | |
Upcoming Events between May and July 2011:
Gift Aid- David is to ask each section for their information from 6th April 2010-5th April 2011 and then Claire will claim. Usually we get about £1000.
Saturday 14th May 2011 - Chocolate Tombola at the Plant Sale/ Car Boot Sale at All Saints
We are having a Chocolate & Bottle Tombola at the Car Boot Plant Sale. Flyers will be sent out as soon as we go back after Easter to ask parents for donations of Chocolate and bottles.
Karen is going to ask Stockleys sweets if they will donate a large jar of sweets.
We will also have a lucky dip and egg shells in sawdust game.
Baby Pictures of Leaders Quiz - the Young Leaders want to run this at the Chocolate Tombola.
25th June 2011 - Sponsored Bike Ride along the Canal to Blackburn and Burnley
This event will take place on Saturday 25th June and will involve a 20 mile cycle ride organised by Paul and Anthony. The route to be confirmed is going to be a 5 mile ride along the canal to Blackburn and then back to Clayton and then 5 miles towards Burnley and back. The Young Leaders suggested that they use this event to raise money for their camp fees and uniforms. We currently have 6 Young Leaders, 4 Scouts and 1 Cub taking part and we will promote this to encourage more Scouts and older Cubs to join it. Paul had done a lot of research into this and further details are attached in a separate document.
July 10th – Car wash
On the school anniversary service we are going to open up the school grounds and do a sponsored car wash, so that while parents are in church, they can leave their car in the school grounds, and have it washed while they are in church. This would again be a Young Leader run event with Scouts who are not at the service also taking part. We were given lots of buckets, sponges and car shampoo by Oswaldtwistle Mills and System Hygiene a couple of years ago so will ask Jim & Val Nicholson whether they still have them in storage. Need to check the water situation with school as we are on a water meter in the scout hut. Also need to get permission from school.
100 Club
The letters have gone out and only three have been returned so this needs to be chased up. Anthony will liaise with David on this.
Freemasons – after last month’s meeting we asked if parents had any contacts and we were given the name of a charity steward at the Freemasons. He suggested that we write in and they would consider our request. Claire has written asking for a donation towards play equipment.
Events from September 2011 onwards:
Bag Packing at ASDA / Tesco/ Morrison’s – The Young Leaders are keen to take the lead role on this event , so Claire has written to Tesco and ASDA to see if we can get a date for this event. At least 4 Young Leaders have agreed to take part and 3 Scouts. When we are given a date, we will try to encourage other Scouts and possibly some of the older cubs to take part.
24th September or 1st October 2011 - Fun Day at Hyndburn Athletic Club (date to be confirmed)
Paul has spoken to a contact at Hyndburn Athletics Club in Clayton who has agreed in principle to help the Group to hold a Fun/ Sports Day in September 2011. This event would be open for all the sections. Paul is waiting for a date to be confirmed.
Scout Cook Book
The Young Leaders would like to take an active role in this and said that they would look into getting the cookbooks bound by a contact they have through school. We would be looking at an A5 size of cookbook which we could sell to parents and friends at Christmas time. The costs would need to be kept low, but it was felt reasonable to ask the children each to bring a favourite recipe and then put them all together in a small booklet. We could either ask a printing firm if they would be willing to give us a discount on printing or ask for donations of reams of paper from local companies or print the books ourselves.
Asking parents if they have any contacts
A suggestion was made that we should ask parents of the group whether they have any useful contacts which might lead the way to a donation. Do any parents work for banks which match funding or offer community grants? Can anyone get us a donation of a box of chocolates, a ream of paper, case of wine, cinema tickets, ten pin bowling tickets or even a meal for two?
Raffle
We decided it would be better to take our time to try and accumulate some good prizes by asking companies to donate and hold a raffle towards the end of the year. We will get raffle tickets printed out and send home £5 worth with each child with a decent prize for the person who sells the most such as a pair of cinema or bowling tickets. A brand new bicycle has already been donated and Becky is going to ask at Accrington Stanley where she has a contact if they will donate a signed shirt. Lucinda is going to ask Blackburn Rovers and James has written to Burnley FC.
Orienteering - to be discussed further at next meeting.
Suggestions for Next Year’s Events
Hyndburn Sports Centre – Sponsored Trampoline Bounce
50-50 Raffle
Raffles where we donate half of the money raised to a charity and keep half for the group.
Silent Auction
Try to get donations from local companies: suggestions included Dunkenhalgh, Sparth House, Walton Arms, and Simon Jersey etc.
Auction of Skills and Promises
I promise to.............
Mens Night - Youth Club on Moor Street – has a sports room and pool tables available for community use, so possible we might hold a sponsored pool shoot or Dads and Lads night.
Cake Bake – bake cakes to sell
Teddy Bears Picnic.
Grants
Local companies and associations often give out grants including: -
The Range, Blackburn (Pot of funding starts in December)
Local Council, Rotary, Lions, Inner Wheel, Ladies Circle, Tangent, Round Table, 41 Club, Foresters: Paul to look into.
Cadburys Community Fund: Paul to look into.
Children In Need – we may be able to get a grant if we could show that it would allow a child to join in who otherwise might not be able to participate in Scouting
National Lottery Heritage Fund
Tesco – Tesco have a Community Fund, so it would be worth writing to them.
Other companies to consider included - Co-op / Morrison’s/ASDA
(In the past we have had donations from Yorkshire Bank, Wilkinson’s, Thwaites and TNT)
Date of Next Meeting Wednesday 11th May 2011 in the Scout Hut at 7.30pm
Minutes from Fundraising Committee Meeting on Wednesday 9th March 2011 in the Scout Hut
Present: Jennet Storey, Paul Mulligan, Anthony Wilkinson, Claire Rothwell
Purpose of the Meeting: To re-establish a fundraising committee.
Community Funding
Janet Storey has secured a cheque from the Community Funding Grant of £150 which is to be spent on all the sections.
Events which are definitely happening in the near future:-
Cub & Beaver Disco 2nd April 2011 Time 5-6.30pm
The school hall is booked for the disco. Tracey Hartley has designed and printed flyers advertising the disco. Tony Cousins (former Scout Leader has agreed to run the disco). Young Leaders Alicia, Jade & Becky have agreed to organise party games. Paul will ask Co-op and other local shops to donate drinks and sweets. Flyers are to be distributed ASAP.
Easter Egg Raffle
Everyone present would ask various large stores 8including ASDA, Tesco, Morrison’s if they would donate Easter Eggs to the Scout Group so that we could organise an Easter Raffle.
Chocolate Tombola at the Plant Sale/ Car Boot Sale at All Saints Saturday 14th May 2011
We are having a Chocolate & Bottle Tombola at the Car Boot Plant Sale. We need to ask parents for donations of Chocolate and bottles.
100 Club
Anthony is going to run this. David Gerrard has got all the information together and the forms are going to be sent out within the next week.
Fun Day at Hyndburn Athletic Club August 2011 (date to be confirmed)
Paul has spoken to a contact at Hyndburn Athletics Club in Clayton who has agreed in principle to help the Group to hold a Fun/ Sports Day in August 2011. This event would be open for all the sections.
Suggestions for Future Events
50-50 Raffle
Raffles where we donate half of the money raised to a charity and keep half for the group. This is an idea which we will look into later in the year.
Silent Auction
Try to get donations from local companies: suggestions included Dunkenhalgh, Sparth House, Walton Arms, and Simon Jersey etc.
Bag Packing at ASDA / Tesco/ Morrison’s – this is a good money maker. We need to contact the stores and arrange a date as apparently they get booked up.
Scout Cook Book
Jennet suggested that we make a Beaver, Cub, and Scout Cookbook which we could sell to parents and friends at Christmas time. The costs would need to be kept low, but it was felt reasonable to ask the children each to bring a favourite recipe and then put them all together in a small booklet. We could either ask a printing firm if they would be willing to give us a discount on printing or ask for donations of reams of paper from local companies or print the books ourselves.
Sponsored Bike Ride along the Canal to Garstang
Paul said that the Scouts had held a Bike ride last year and the scouts had great fun and a good sum of money was raised. It was suggested that this event was definitely worth considering for the Scouts and / or possibly the Young Leaders
Asking parents if they have any contacts
A suggestion was made that we should ask parents of the group whether they have any useful contacts which might lead the way to a donation. Do any parents work for banks which match funding or offer community grants? Can anyone get us a donation of a box of chocolates, a ream of paper, case of wine, cinema tickets, ten pin bowling tickets or even a meal for two?
Funny Clothes Day
Pay £1 to wear clothes which are not our usual uniform such as silly hat, hair, pyjamas etc.
Longest Line of Coins – get children to do little jobs at home for which they are rewarded in coins which they could stick to the sheet provided. On a specified date, the sheets come back and the team with the longest line of coins would be the winners and would receive a prize.
Auction of Skills and Promises
I promise to.............
Baby Pictures of Leaders Quiz
Mens Night
Orienteering
Car Wash – either in the school grounds or going to a particular estate
Cake Bake – bake cakes to sell
Teddy Bears Picnic
Companies to Contact to see if they would offer donations for Prizes
Gamecock – Anthony to contact to see if they will donate a meal for two
Dunkenhalgh Vue Cinema Sparth House Balti Stan
Ten Pin Bowling ASDA TESCO Morrison’s Nursery End Garden Centre
Wilkinson Marks and Spencer Simon Jersey Oswaldtwistle Mills
Local Artists Nail Salons Hairdressers Accrington College
Possible Alternative Venues to Hold Events
Mercer House – Jennet told us that there is a large function room and they may be willing to donate the use of the room to us for an evening as we are local group.
Youth Club on Moor Street – has a sports room and pool tables available for community use, so possible we might hold a sponsored pool shoot or Dads and Lads night.
Hyndburn Sports Centre – Sponsored Trampoline Bounce
Grants
Local companies and associations often give out grants including: -
The Range
Jennet suggested that we try to contact The Range at Blackburn for a grant, but thought that the window of opportunity was very narrow and would be best if we tried next December which is when the pot of funding starts again.
Freemasons – may be able to ask for a grant – Paul is going to write a letter.
Children In Need – we may be able to get a grant if we could show that it would allow a child to join in who otherwise might not be able to participate in Scouting
National Lottery Heritage Fund
Tesco – Tesco have a Community Fund, so it would be worth writing to them.
Other companies to consider included - Co-op / Morrison’s/ASDA
(In the past we have had donations from Yorkshire Bank, Wilkinson’s, Thwaites and TNT)
Date of Next Meeting Wednesday 6th April in the Scout Hut at 7.30pm
